Open that HTML file in a notepad in the same way as you opened previous file. You’ll need your new email signature HTML for this step. You should now have the file open in Notepad: Step 5 - Replace file contents If you don’t see Notepad as an option, you will have to click Choose another app and manually choose this from a list. Right click this file, hover over Open with and click on Notepad: Ignore the ‘Rich text format’ file or the ‘Text Document’ files. If you don’t have file extensions showing like the screen below you should be able to see something like ‘HTML document’ or ‘Chrome HTML document’ in the Type column. Make sure you open the one with the correct file extension. htm file with the same name as your new signature. Don’t overlook this as it is important for future steps. Quit Microsoft Outlook now by either going to File > Exit or by clicking the close button (×) on the top right of your window. Leave the above window open and return briefly to Outlook. You should now be in this folder: Step 3 - Close Microsoft Outlook You’ll have to ensure you show hidden files to do this. If this didn’t work, you will have to navigate manually in File Explorer to this location:Ĭ:\Users\username\AppData\Roaming\Microsoft\Signatures (Optional) - If the Ctrl click method above didn’t work If this works you should be in Windows File Explorer in the correct signatures folder and you can skip the next step. Do this by clicking the Signatures button WHILE holding the Ctrl key on your keyboard. You now need to go to the folder where the HTML files are stored for your signatures. Step 2 - Navigate to the signature folder This should return you to the Mail options page. Select the correct E-mail account and ensure your new signature is selected in the New messages and Replies/forwards dropdowns.ĭo not worry about editing the content of the signature as we will be replacing this with our own.Ĭlick OK in the bottom of the panel to save. When the signatures screen is open, click on New and when prompted, call your signature, ‘Mynewsignature’. When in this tab, click on the Signatures button. When you have the main options panel open, navigate to the second option in the sidebar, named, Mail. Then when this screen opens, click Options in the sidebar: Step 1 - Add a new blank signature in Microsoft Outlook Make sure you have your new signature ready and ensure you follow each step carefully. This guide will help you install an HTML email signature properly in Microsoft Outlook. How to add your HTML email signature to Outlook This guide will help you install an HTML email signature properly in Microsoft Outlook.
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